Redesigning Rev Max to Increase Subscriptions by 40%

Rev Max is Rev's new subscription service, giving users the ability to subscribe to a monthly package of AI transcription minutes instead of paying per file. I joined the project just after the MVP launch to improve the visual design and user experience, helping increase in the user base 40% within six months.




Lead Product Designer


2 Product Managers, Engineering Team, Product Marketing Manager


Incremental updates over 6 months
The Rev Max MVP
The Rev Max MVP

Starting with the MVP

The initial design didn’t have much research behind it outside attempting to surface features that were known to be frequently used. I was asked to do user research targeted at improving the user experience with a goal of increasing subscribers by at least 25%, and there was also a request from leadership to make the product feel like a more premium offering.

Conversations with the marketing design team also revealed that we had a “purple on purple on purple” problem (comparisons to Grimace and Barney ran rampant) and that there was a desire to break up the monotone look. 

User research and finding new friends in Customer Service

I utilized Fullstory to view heat maps of the existing home screen and get a sense of common workflows, tasks, and pain points, and the product managers and I started interviewing power users about their experience using the platform. Those interviews ranged from surprising (a court reporter with 4 accounts to provide enough minutes to cover all her interviews) to really interesting (I got to chat with some rather well known reporters whose work I read) to just kind of odd (let’s just say freelance journalists have some fun stories). Most of these users expressed similar needs to be able to easily track their minutes used, easily access files, and quickly manage their account.

We also found a goldmine of user pain points and feature needs: customer service. Our customer service team would post notable or repeated requests to a Slack channel for the product team to review, noting the frequency and severity of the issue. The majority of the items tended to reinforce things we’d heard in our user interviews, though we also learned that a fair number of users weren’t clear on what was and wasn’t included in their subscription. Taking steps to clarify that would help our users as well as reduce some burden of that repeated issue for customer service.

Rough visual concepts for Rev Max

Step 1: Redesigning the Record screen UI

I had a lot of discussions with the PMs about the sort of look and feel we wanted, and after sketching some rough concepts and mocking up a few ideas in Figma we decided to redesign the live recording and transcription feature as a first step. Live recording was a fun way for users to test out the platform and see AI transcription in action, but the existing module was a bit bland and didn't really show off how "cool" the feature was. I worked closely with an engineer to design and prototype some ideas for motion on the record screen, playing with a card style interface concept that we could easily expand to accomodate other areas of the interface. The team and leadership loved the new look so we adopted that across the rest of the interface.

New elements to show usage and status

After taking into account what we’d learned from interviews and our constant flow of customer service requests, the product managers and I decided that finding a way to clarify subscription status and account usage would be an easy win. The original UI had a somewhat clunky usage meter that took up a lot of space on screen and wasn’t easily read at a glance, while a user’s subscription status was buried in user settings.

After some iteration I designed a more compact usage meter (affectionately called “the donut”) along with a manage subscription link that sat next to it. A newly designed tag was also added next to the account greeting to inform a user of their trial status or be used elsewhere for account alerts. The last piece was to add a Zoom account status link in that block to show whether a user had set up their account to do automatic transcription of Zoom meetings, so all together that created a convenient little dashboard where a user could see all of their critical settings at a glance. This was also the initial integration of a complementary color, introducing some green hues from the Rev brand’s secondary palette.

The updated usage meter
The updated usage meter
Labeling and clearly differentiating sections helped clarify what was included and not included in your subscription (highlights added for emphasis)
Labeling and clearly differentiating sections helped clarify what was included and not included in your subscription (highlights added for emphasis)

Clarifying what you get in your subscription

To help clarify what was included in a user’s subscription we added descriptive labels and clearly segmented off the included AI services from the pay as you go services. In an effort to give users quicker access to their files, something we both heard in our interviews and saw frequently accessed in heat maps, I pitched a few different designs with a My Files view incorporated into the home screen but learned from the engineering team that the current iteration of My Files didn’t have this capacity. As an interim fix I was able to get a search bar added to the home screen so a user could find any file in their library with just one click, and an update to the My Files architecture is being discussed for sometime later this year.

The updated Rev Max home screen
The updated Rev Max home screen

The new Rev Max experience

The revised design used the card style interface from the Record screen and integrated new elements like the usage meter and new search bar. Our customer interviews had indicated that regular users of the mobile app were generally very sticky and subscription data backed this up, so a link to the app was given a prominent spot on the home page to encourage users to try it out. Future iterations of Rev Max could utilize that space to show a user tips or point them towards new features based on their past usage and habits on the platform, rotating those cards as needed.

Iconography drawn by one of Rev's very talented marketing designers was introduced to differentiate the different available services, again bringing in some of the complementary green hues used on the usage meter. I worked with the creative director to make sure that the product design didn’t diverge dramatically from the brand look at any point, the marketing sites tended to use chunkier type and a lot of very bright purple so I went with a slimmer type weight and a darker purple hue to make things easier to read and feel a bit more professional.

Leveraging the mobile app

As mentioned a lot of our subscribers also utilized the mobile app, in particular journalists and interviewers. One frequent request was to add a live transcript view to the mobile app recording screen so that users could see the text as it was being spoken, something that was particularly useful in press conference situations where the listener might not be able to hear the speaker well. As I was also the lead designer on the mobile app team I made sure this feature was a priority, and we had a producer for a major sports network tell us that he'd left our competitor in favor of the Rev app after the feature was launched.

The live transcript view in action
The live transcript view in action

The result: Subscriptions up 40% in six months

Subscriptions increased 40% as we made updates to the platform over six months and were up over 50% as of the time of this writing. Rev Max had evolved from a small MVP launch to a significant business for Rev and quickly became one of the primary areas of focus for new business. 

The team has a lot of things planned for the next iterations of Rev Max, primarily working to unify the Rev Max interface across all the different Rev platforms for pay as you go users and enterprise users. A number of customization settings are also in the works for order preferences, custom glossary terms so the AI is familiar with frequently used terms, and frictionless checkout to enable users to more quickly send a file to transcription after recording.